Kelmia Flow automates the entry of customer orders and the processing of supplier invoices. A single AI engine. Two workflows eliminated. Zero manual data entry.
Two modules. One engine.
Kelmia Flow integrates the two document workflows with the highest operational workload in any distributor into a single platform. The same engine that interprets a PDF order identifies a supplier’s tax ID on an invoice.
Receives orders in any format—PDF, email, EDI—and converts them into validated sales orders in the ERP. Autonomously resolves Ship-To, product codes, prices, and quantities.
Processes invoices from suppliers and creditors. Validates tax ID numbers, delivery notes, product codes, and amounts. Automatic posting after validation with a single click.
The Engine
The heart of Kelmia Flow. Three cascading layers that autonomously resolve references, codes, and entities—from the simplest to the most complex. It learns with every interaction.
Instant memory of previously confirmed aliases. Resolution in milliseconds. 60–70% of cases are resolved here.
Weighted algorithm against the ERP catalog. High accuracy in new cases or cases with nomenclature variations.
Reasoning on free text for complex residual cases that the previous layers cannot resolve with sufficient certainty.
If no layer resolves the case with sufficient certainty, it is escalated to an operator—silent errors are never introduced.
Capabilities
Processes documents in any format without prior configuration. The engine automatically adapts to the layout of each customer or supplier.
Autonomously identifies and validates key fields. No human intervention required when sufficient confidence is established.
Unambiguous documents are processed automatically. Only fields that the agent cannot confirm with certainty are sent to the operator, with the most likely option preselected.
It connects to any ERP—SAP, Business Central, A3, Sage—without modifying anything. A layer that sits on top of what you already have.
Each human validation feeds into the agent’s memory. The automation rate grows: +75% in the first month, +90% after three months.
The operator validates what the agent doesn’t close. Silent errors are never introduced. Full traceability of every decision.
How it works
The same document that used to take minutes to process is now entered, validated, and recorded in the ERP in seconds.
PDF, email, image, or EDI. Any channel, any format.
The engine extracts and structures all relevant fields.
Three layers autonomously resolve references, codes, and entities.
Doubtful cases reach the operator with a preselected proposal. One click.
The order or invoice is created, confirmed, and tracked in the system.
The agent interprets and decides. The operator confirms what matters.
Results
Real-world case
B2B publishing distributor with a high volume of orders in multiple formats. Orders arrived via email, PDF, and the portal, with incomplete information and manual processing on a one-by-one basis.
Implementation
Kelmia Flow doesn’t require transformation projects. The pilot is configured using your own real documents and is up and running in 48–72 hours.
We analyze your actual documents and configure the agent with your catalog and business rules.
Operational in 48–72 hours using your own documents. No changes to your ERP or infrastructure.
Flow operates in parallel with your team. Results are validated and the actual impact is documented.
The agent takes over the workflow autonomously. After three months, automation exceeds 90%.
One document, one agent, measurable results. That’s how it starts.
Related success story
From 30 minutes to 30 seconds per settlement.
B2B publishing distributor · Kelmia Flow · 840 hours recovered per year
The next step
Try Kelmia Flow with your own orders or invoices, free of charge and with no obligation.
The pilot is ready in 48–72 hours. We use your actual documents to set it up.
Contact
Tell us your document volume, and within 48 hours we’ll set up a pilot using your own orders or invoices. No obligation.
No obligation · We’ll respond in less than 48 hours
